Email Server Setup & Migration
How to scope email server setup and migration services
Email server setup is one of the most critical IT services, requiring careful planning of security, reliability, and scalability. Pricing it correctly means understanding both the technical complexity and the business impact of email downtime or security issues.
The line item below shows you how to structure email server proposals with clear implementation phases and security options. It demonstrates how to break down email services into essential components that help clients understand the value of professional email infrastructure.
Sample Line Item
Breaking Down Email Server Setup Scoping
Email server services need to be reliable and secure while providing the functionality users expect. The key is implementing email infrastructure that supports business communications without compromising security or performance.
Examples of What to Include
Here are the core components of effective email server setup services. These elements work together to provide reliable, secure email infrastructure that supports business communications and productivity.
Email Server Installation & Configuration: Complete email server setup including mail routing, security configuration, and spam/virus protection for reliable email service.
Domain & DNS Configuration: Professional domain and DNS setup including MX records, SPF, DKIM, and DMARC configuration for optimal email delivery.
Email Migration & Testing: Migration of existing email data and comprehensive testing to ensure reliable email service with minimal downtime.
Potential Upsells and Add-ons
Here are enhanced email services that can significantly improve security and functionality. These upsells help clients get better email protection and capabilities while increasing your project and recurring revenue.
Advanced Email Security
$1,200Enhanced threat protection with encryption and DLP
Advanced security protects against sophisticated email threats and ensures sensitive business communications remain secure and compliant.
Mobile Device Synchronization
$600Real-time sync for smartphones and tablets
Mobile sync enables productive mobile work with real-time email and calendar synchronization across all devices and platforms.
Email Backup & Archiving
$800Automated backup and archiving for compliance
Email backup and archiving ensures business communications are protected and readily available for compliance and legal requirements.
Email Server Management
$200/monthMonthly management with monitoring and user support
Ongoing management ensures email server remains reliable and secure while providing user support and regular maintenance.
Limitations to Consider
These boundaries help prevent scope creep and clarify what's outside the core email server setup scope.
No hardware procurement: Software setup only, server hardware purchases require separate coordination and approval.
No custom development: Standard email setup only, custom email applications require separate development scope.
No third-party integrations: Email server setup only, third-party integrations require separate analysis and scope.
Standard migration included: Basic email migration only, complex legacy system migrations may require additional scope.
Professional email infrastructure that supports business communications
Email server setup is essential for reliable business communications and productivity. By providing comprehensive email services with proper security and migration support, you create valuable project opportunities while ensuring clients have the email infrastructure they need.
Use this line item as your foundation for scoping, pricing, and selling email server services. The scalable pricing model accommodates different mailbox counts while providing reliable email infrastructure that supports business operations.
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